Hosting · Annual Meetings

When the whole area comes, be ready for all of them.

Free registration that scales to hundreds, lodging for the travelers, and meals planned from a real headcount.

A large plain meeting building on a summer day with a field of parked cars

Hundreds of registrations, one list

An annual meeting draws everyone: local families who drive in for the day and visitors who stay the week. On paper those are two different problems. On Cordial they are one registration link.

Each person or family registers themselves, free, from any phone. The host committee gets one live roster instead of RSVPs scattered across three inboxes and a legal pad.

Attendee types you define, so members, visiting ministers, and guests are counted separately where it matters.
Your own questions on the form, answered once at registration instead of chased later.
Lodging for those who need it: travelers are matched to host families through the community host sign-up; locals simply are not asked.
Notices that send themselves: registration confirmations and lodging assignments go out by email and text, with wording you can adjust.
Name tags and exports straight from the roster when the week arrives.

Feeding a crowd, planned from real numbers

The food committee's oldest problem is cooking for a guess. With meals connected to registration, the guess becomes a number, and the number updates itself as people register.

A long potluck serving line with slow cookers, casseroles, and baskets of rolls

Plan each meal its own way: committee-cooked, potluck volunteers, host-home breakfasts, or catered.
Volunteers claim dishes through a share link on their phones, the same way their congregations already sign up for potlucks.
Dietary needs roll up from registration onto a kitchen sheet for the cooks.
Dropped dishes notify the committee person responsible for that meal, so gaps get covered before mealtime.

The week itself stays calm

By the time the first cars park on the grass, the work is done: every traveler knows their host family, every host knows their guests, the kitchen knows its counts, and the welcome table has name tags waiting. The committee's phone stays in its pocket.

Other meetings you can host on Cordial

Cordial sizes itself to the meeting — free for everyday congregation life, and ready to scale up when it is your turn to host something larger.

Congregation tools Free

Potlucks, meal trains, and revival itineraries the whole church uses from a share link — every week.

School meetings

Every school registers itself; lodging, meals, name tags, and payments follow from one roster.

Youth classes

Weeks of lodging placed period by period for girls' and boys' classes.

Ministers & deacons

Individual registration at any size, with reports and name tags built in.

Business conferences

Paid tickets online through Stripe, settled straight to your account.

Hosting an annual meeting is an honor. It shouldn't be an ordeal.

The difference between a smooth annual meeting and a hard one is rarely the preaching or the food. It is whether the coordination held up under the size of the crowd.

Cordial carries the coordination: one roster feeding lodging, meals, name tags, and communication. Your committee makes the decisions; the system does the remembering, at any size.

Request a demo