Hosting · School Meetings

Host the school meeting without drowning in spreadsheets.

Every school registers itself. Lodging, meals, name tags, and payments follow from that one roster.

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A plain meeting hall with rows of chairs set up for a school conference

Registration that runs itself

Instead of chasing each school for a filled-out form, you send one link. Each school walks through a short wizard: school details, then board members, then teachers. You watch the roster build itself.

No school needs an account. Each one gets an edit link, so when a teacher changes in August they fix it themselves.

  • Three-step wizard collects the school, its board members with spouses, and its teachers in one sitting.
  • Edit without login: every school gets its own edit link for later corrections.
  • Reminders go out to schools that have not responded yet, by email or text.
  • Embed it: the registration form can sit inside your district's own website.
  • Live dashboard: who has registered, how many are attending by role, who has paid, and a countdown to the meeting.
  • Exports: one-click CSV of schools, board members, and teachers for anything you still do in a spreadsheet.

Lodging in member homes, matched and confirmed

The host congregation's families offer beds through a public form. The committee assigns guests to homes, and both sides get told exactly who is coming and where they are staying.

For host families

A public form, no login

  • Offer beds with the details that matter: how many, pets in the home, smoking, accessibility.
  • Get a text and email listing exactly which guests are assigned to you.

For the committee

Assignment with guardrails

  • Assign guests against real bed counts; couples and singles are matched to what each home offered.
  • Guests get a text with their host's name and address; hosts get their guest list. Sent in batches, automatically paced.

The food committee finally gets more than a headcount

The meal planner connects straight to the registration roster. The committee sees how many are eating at each meal and every dietary need, pulled automatically instead of re-typed.

A welcome table with name tags and programs laid out in rows
  • Plan each meal its own way: host homes for breakfast, committee-cooked or potluck volunteers for lunch and supper, catered where it fits.
  • Volunteers claim dishes from their phones through a share link, no account needed.
  • Dietary needs roll up from registration onto a kitchen sheet the cooks can actually use.
  • If a volunteer drops out, the committee person assigned to that meal is notified and the slot reopens.

Meeting week, handled

Name tags

Print professional name tags on Avery sheets, with layouts you design once per attendee type: board, spouse, teacher.

Payments

Take conference fees online with Stripe, straight into your district's account, or skip online payment and collect checks on arrival. Your choice.

Your own pages

Publish the agenda, maps, and resource lists on your meeting's own web page, at your own address.

Other meetings you can host on Cordial

Cordial sizes itself to the meeting — free for everyday congregation life, and ready to scale up when it is your turn to host something larger.

Congregation tools Free

Potlucks, meal trains, and revival itineraries the whole church uses from a share link — every week.

Youth classes

Weeks of lodging placed period by period for girls' and boys' classes.

Ministers & deacons

Individual registration at any size, with reports and name tags built in.

Annual meetings

Large yearly gatherings with individual sign-up, lodging, and reporting.

Business conferences

Paid tickets online through Stripe, settled straight to your account.

Built for the rotation

The school meeting moves from congregation to congregation, and every year a new host committee starts from scratch: new spreadsheets, new phone lists, the same mistakes rediscovered.

Cordial keeps the machinery in one place. The board owns registration and payments; the host congregation's volunteers sign up for lodging and meals through simple share links their own congregation may already be using for potlucks. When the rotation moves on, the next host gets a working system instead of a shoebox of paper.

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